Run Your RTO with SwiftRTO
A multi-tenant, compliance-driven Student Management System built exclusively for Australian RTOs. Centralise admissions, COEs, academics, finance, and PRISMS workflows into one powerful platform.
248
Active Students
12
Pending COEs
96%
Compliance OK
Recent Enrolments
Priya Sharma
BSB40520
Li Wei
SIT50416
Ahmed Hassan
ICT40120
All-in-one
RTO operations platform
10+
Core Modules
100%
Compliance Focused
Multi-tenant
College Architecture
ESOS / NVR
Regulatory Aligned
RTOs Deserve Better Than Fragmented Tools
Most RTOs stitch together spreadsheets, emails, manual PRISMS tasks, and Google Drive. SwiftRTO replaces all of it with a single compliance-driven platform.
Manual PRISMS updates prone to errors and delays
Admissions managed across emails, PDFs and Drive folders
No live visibility into student progress or compliance
Offer letters, COEs, and receipts created manually
Admissions, trainers, and admin working in silos and departments
Student comms sent manually with no tracking or automation
Automated COE workflows with built-in validation rules
End-to-end digital application, offer, and acceptance system
Real-time dashboards with progress monitoring and warning cycles
One-click PDF generation for all compliance documents
Role-based portals keeping every team aligned in one system
Automated emails for applications, acceptance, and follow-ups
No commitment required · Australian-based support
Every Tool Your RTO Needs
SwiftRTO brings together 10 integrated modules covering the complete student lifecycle - from application to graduation.
Admissions & Offer Management
Online application submission, agent-integrated workflows, offer letter generation, token-based digital acceptance, and automated communication to students and agents.
COE & PRISMS Workflow
COE creation, lifecycle tracking, Course Variation (SCV) support, and an automated error detection engine with compliance validation rules for duration, dates, and state-based studying.
Student & Academic Management
Student profile management, unit-level enrolment tracking, course progress monitoring with warning letters, intervention tracking, and full communication logs.
Timetable & Scheduling
Timetable templates with week-based mapping, batch-level assignment, automatic group generation, teacher assignment with constraints, and a clash validation engine.
Attendance Management
Week-based attendance tracking with automatic student filtering based on COE validity and missing attendance detection for compliance audits.
Assessment & Submissions
Student submission portal with Google Drive integration, item-level grading (S/NS/NA), attempt tracking, reupload system, and a full result lifecycle from submission to competency.
Finance & Payments
Fee tracking per student, payment records and reconciliation, fee receipt generation (PDF), and follow-up notes for missing payments or Ezidebit delays.
Digital ID Card System
Upload and manage student ID photos with dynamic validity calculation based on the latest COE end date and custom-branded card design.
Agent & Marketing Integration
Agent tracking via applications and COEs, agent-based filtering and reporting, commission visibility, and marketing staff attribution.
Dashboards & Analytics
Daily and monthly enrolment metrics, agent performance analytics, course-wise breakdowns, and new vs returning student identification.
One Platform for Your Entire RTO Operation
SwiftRTO is not just a student management system - it is a compliance-driven operational platform that combines admissions, academics, compliance, finance, operations, and marketing into a single cohesive system.
- Replace spreadsheets, emails, and manual PRISMS tasks with one unified platform
- Automated compliance: warning letters, COE validation, attendance audit trails
- Full visibility into student progress, fee status, and agent performance
- Secure digital workflows for offer letters, COEs, and assessments
- Multi-tenant architecture - supports multiple colleges from one system
- Role-based access for admins, trainers, students, and agents
SwiftRTO supports workflows designed around the 2025 Standards for RTOs, applicable ESOS requirements and the National Code. Compliance depends on your organisation’s configuration, policies, records and operational practices.
Built to Keep Your RTO Compliant
ESOS Act 2000
Designed to meet provider obligations under the Education Services for Overseas Students Act.
National Code 2018
Built-in workflows aligned with National Code standards for international student management.
Standards for RTOs 2025
Compliance checklists, progress tracking, and audit-ready records for domestic training delivery.
Up and Running in Days
Configure Your College
Our team sets up your multi-tenant environment, imports existing student data, and configures SwiftRTO to match your courses, teams, and compliance settings.
Train Your Staff
Live onboarding sessions for admissions, trainers, and admin teams. Full documentation and video guides available for ongoing reference.
Operate with Confidence
Go live with automated compliance workflows, real-time dashboards, and ongoing support from our Melbourne-based team.
Frequently Asked Questions
Everything you need to know about running your RTO's admissions, COEs, and compliance workflows on SwiftRTO.
An SMS like SwiftRTO manages the administrative and compliance side of running an RTO - admissions, COEs, PRISMS reporting, attendance, and finance. An LMS like SwiftLMS manages course delivery and learner progress. They're complementary systems, and many RTOs run both together as part of the Infodelix product suite - get in touch with our team to discuss how they'd work together for your setup.
Yes. SwiftRTO includes an automated COE workflow with built-in validation rules, lifecycle tracking, and support for Course Variations (SCV), reducing the manual PRISMS errors that commonly trigger compliance flags under the ESOS Act.
Yes. SwiftRTO uses a multi-tenant, college-segregated architecture, so RTOs operating multiple campuses or brands can manage them from a single system with role-based access per location.
Yes. SwiftRTO covers domestic compliance workflows aligned to the Standards for RTOs and international student workflows aligned to the ESOS Act and National Code 2018, including CRICOS-specific processes like COEs and agent tracking.
Most RTOs are live within days, not months. Onboarding covers environment setup and data migration, staff training for admissions, trainers and admin teams, and go-live support from Infodelix's Melbourne-based team.
For most day-to-day admissions, COE, attendance, and finance workflows, yes - that's the core problem SwiftRTO is built to solve. Real-time dashboards and automated compliance documents (offer letters, receipts, warning letters) replace the manual, email and spreadsheet-based process most RTOs start with.
Ready to Modernise Your RTO Operations?
Book a free demo and see how SwiftRTO can replace your fragmented systems with one compliance-driven platform tailored for Australian RTOs.
Let's Build SomethingGreat Together
Whether you're looking to streamline operations, launch a new platform, or scale your business - our team is ready to help you make it happen.
Send us a message
Fill in the form and we'll get back to you shortly.